Terms & Conditions

 

Formula E Operations Limited ("FEO", "we", "us") holds all necessary rights to provide you or the addressed invitee with the access and use of this platform.

You confirm that only the addressed invitee will access this platform. You must not forward an access link to this platform to anyone other than the intended recipient.

FAIR PROCESSING NOTICE (PRIVACY POLICY)

We are committed to protecting the privacy and security of those whose personal data we process. We acknowledge the need to protect personal data that is collected by or disclosed to us and to manage it in accordance with the UK Data Protection Act 2018 and EU General Data Protection Regulation 2016/679 (GDPR).

The purpose of this notice is to inform you how we collect and use (process) your personal data during and after your relationship with us, in accordance with applicable Data Protection Laws.

About us

This privacy notice explains how FEO, FIA and their affiliates collect, use and disclose your personal information collected when registering. The privacy notice aims to assist you in understanding how we collect, use, and safeguard the personal information you provide to us and to assist you in making informed decisions when communicating with us and receiving news and related content through our websites and other media platforms.

This privacy notice describes the way that the FEO, FIA and their affiliates will, subject to applicable legal requirements, adhere to all relevant federal and provincial legislative privacy requirements. This privacy notice may be updated or modified from time to time to account for the introduction of new technologies, business practices, stakeholder needs or applicable laws and regulations. If you have any questions regarding this privacy notice, our use of your data or wish to exercise any of your legal rights under data protection law, you can contact us either by writing to The Data Protection Officer, Formula E Operations Limited, 3 Shortlands, 9th Floor, London, W6 8DA UK or by email dataprotection@fiaformulae.com

How we obtain your data

From you or your nominated representative when you register with us and create a profile, make an enquiry and from correspondence between us. We may also ask you to provide information regarding your views after attending an event. Please help us to keep your information up to date by informing us of any changes to your contact details.

What personal data do we capture

We will only ever ask for the minimum personal data required to fulfil the task in hand. In most cases we would only process some or all of the following personal data:

  • Your name
  • Company and job title
  • Contact information, for example email address, telephone number and postal address
  • Country of residence
  • LinkedIn profile link
  • Photograph
  • Your use of our website and applications which may include your IP address
  • Results from satisfaction surveys
  • Marketing and communication preferences

How we use your personal data

We will only use your personal data where the law allows us. This is likely to be limited to the following examples.

  • To create your account and profile to enable you to join an event, where you have taken steps to entering in to a contract with us to provide a service to you
  • To carry out our obligations arising from any contracts entered by you and us
  • Responding to your enquiries and providing customer support
  • For our own internal record keeping where there is either a legal requirement for us to do so or where it is in our legitimate interest
  • Audience profiling and marketing where it is our legitimate interest to do so
  • To seek your views or comments on the services we provide

Disclosure of your personal data

We will only ever disclose your personal data to a third party unless we have your consent or are required to do so. We may pass your information to our third party service providers, agents, subcontractors, auditors and other associated organisations for the purposes of completing tasks and providing services to you on our behalf. When using third party service providers we only disclose the personal data that is necessary to deliver the service. We have a contract in place that requires them to keep your information secure and prohibits them from using your data for their own purposes. All contractors are subject to a duty of confidentiality. Third parties (and data processors) may include Formula E Partners where we have your consent. We may also disclose your data to a third party in the event that we enter into negotiations to sell or buy any business or assets, in which case we will disclose your personal data to the prospective seller or buyer of such business or assets.

Security of your personal data

We undertake regular IT security and data protection auditing to ensure our systems meet the expectations of the law and those of our clients. Those of our employees and contractors who have access to personal data are required to undertake data protection training.

Transfers of data outside of the EEA

We may transfer your personal information to third party data processors and our own operational centres who are based in countries outside the European Economic Area (EEA). We will not transfer your information to any processors based in other countries outside the EEA unless there is a European Commission adequacy decision for the specific country to which the data is transferred, or where we can be certain that there are adequate safeguards provided for your information and individual rights standards that meet the GDPR requirements.

How long we keep your personal data

We will retain your personal data as long as is necessary to provide the services to which you have requested, or where we have another legitimate and lawful reason to do so. We may need to retain some information to comply with our legal obligations such as financial and accounting records. Unless there is an ongoing relationship, we will not retain your personal data for more than 7 years after our last contact with you.

Cookies and similar tracking technology

A cookie is a small file placed on your computer's hard drive. It enables our website to identify your computer as you view different pages on our websites. Cookies allow websites and applications to store your preferences in order to present content, options or functions that are specific to you. They also enable us to see information like how many people use the website and what pages they tend to visit.

We may use cookies to

  • Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions
  • Recognise when you return to our websites. We may show your relevant content, or provide functionality you used previously
  • Identify the web browser you are using, operating systems and device type
  • Operate our webform

Automated decision-making

We do not use automated decision-making processes.

Your rights in respect of your personal data

You have a number of rights under data protection law. In summary these include:

  • Subject Access - you have the right to request details of the personal data which we hold about you and a copy of that data
  • Right to Withdraw Consent – where our use of your personal data is based upon your consent, you have the right to withdraw that consent at any time. In the event you wish to withdraw your consent to processing, please contact us using. You should be aware that withdrawing consent may result in us no longer being able to provide you with the service you originally requested
  • Data Portability – you may, in certain circumstances request us to provide with a copy of your data for transfer to another organisation. In view of the services we offer it is unlikely that this right would be relevant to our data relationship with you
  • Rectification – we want to ensure that the personal data we hold is accurate and up to date. If you believe that any data we have about you is incorrect or incomplete, please let us know. To the extent required by applicable laws, we will rectify or update any incorrect or inaccurate personal data about you
  • Erasure ('right to be forgotten') - you have the right to have your personal data 'erased' in certain specified situations
  • Restriction of processing – you have the right in certain specified situations to require us to stop processing your personal data and to only store such personal data
  • Object to processing – You have the right to object to specific types of processing of your personal data, for example, where we are processing your personal data for the purposes of direct marketing
  • Prevent automated decision-taking – in certain circumstances, you have the right not to be subject to decisions being taken solely on the basis of automated processing

To exercise any of these rights or if you have any questions about our Privacy Notice please contact our Data Protection Officer using the contact details provided at the top of this notice.

While we hope to be able to resolve any concerns you have about the way that we are processing your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your data has been processed in a way that does not comply with the GDPR or have any wider concerns about our compliance with data protection law. You can do so by calling the ICO helpline on 0303 123 1113 or via their website https://ico.org.uk/

Changes to the privacy policy

We keep our privacy notices under regular review. This notice was last updated on 21st December 2020.